By-laws of the Tooele County Medical Reserve Corps Advisory Committee


Article I:      Name and Purpose

Section 1.  The name of this organization shall be the Tooele County Medical Reserve Corps Advisory Committee

Section 2.  The purpose of this organization is to advise the Tooele County Medical Reserve Corps.

Article II:     Membership

Section 1.  The Advisory Committee will be made up of voting members and liaison members.

A.  The number of voting members will be limited to not more than 15

1. Voting members will represent community organizations and agencies including, but not limited to:
   1.  Physicians
   2.  Nurses
   3.  Hospital Administration
   4   EMS
   5.  Pharmacists
   6.  Dentists
   7.  Logisticians
   8.  Local Government
   9.  Schools
   10.  MRC Unit Volunteers
   11.  Public Health
   12. General Public
   
   C.  Liaison members will represent agencies with which the MRC Unit cooperates, collaborates or partners.  These members will function in an advisory role and will not have voting rights.

Section 2.  New members are selected by the Advisory Committee and approved by a vote of a majority of a quorum.
Section 3.  Members are strongly encouraged to attend all meetings.  If a member cannot attend a meeting, he/she is to notify the Volunteer Coordinator or the BT Program
Associate before the meeting, and may send an alternate from his/her
Organization. 
Section 4.  A quorum consists of a simple majority of the elected members of the Advisory
Committee.   No question can be decided unless a quorum is present.  


Article III:    Officers and Committees

Section 1.  Officers

1. Chair (elected)- The chair shall preside at all meetings of the advisory committee, shall appoint all committee chairpersons and determine their duties and perform all other required duties.  The chair has the authority to enforce the By-laws

1. Co-chair (elected)- The co-chair shall perform the duties of the chair in the event of the absence of the chair, and shall perform any and all other duties required.  Should the chair be unable to perform the duties of that office, the co-chair shall act as chair until an election can be held to fill the office of chair, or until the chair can resume the duties of the office.  

1. Volunteer Coordinator (non-elected) - the Volunteer Coordinator is a member of the staff of District 1-2 Health Services and a liaison member of the Advisory Committee.  The Volunteer Coordinator will prepare the initial agenda for regular meetings, keep the minutes of all meetings, attend to the correspondence, and be responsible for the notification of the members of all meetings, events and activities.   The Volunteer Coordinator will also serve as the liaison between the Advisory Committee and the Office of the Surgeon General.
   Section 2.  Service of Officers

1. Election of officers - officers will be nominated by members of the Advisory Committee and elected by a majority of a quorum vote at the first regular meeting of the calendar year and shall hold office for a term of one full year or until their successors are elected.  Officers shall assume their duties at the first regular meeting of the calendar year.  Any vacancy during the year shall be filled by a special election to be held at the next regular meeting following the vacancy.  

1.  Removal from office - any elected officer may be removed from office for failure to perform the duties of said office.  Removal shall require a majority vote of a quorum of the Board of Directors.  

1. Term of office - the terms of office for elected officials are for one full calendar year unless otherwise modified by the Advisory Committee

1. Eligible participants - any regular voting member of the Advisory Committee shall be eligible for an elected position.
   Section 3.  Committees
               A.  Standing Committees
   1.  Organization - the voting members of the Advisory Committee may establish Standing Committees to assist in the discharge of its responsibilities
   2.  Meetings
   a.  The chair of a standing committee will call meetings as often as is required to conduct the business of the committee.  Special meetings will be called if requested by two or more committee members.
   b. Standing committees shall report as necessary to the Advisory Committee regarding their activities and actions
   c.  A quorum of the standing committee will consist of a simple majority of the voting membership of the standing committee

1. Special Committees - the voting members of the Advisory Committee may establish special committees as needed.  These committees will be disestablished when the work is complete.  
   

Article IV:   General and special meetings

Section 1.  General meetings - General meetings will be held at least bi-monthly at an agreed-upon time, date, and location.   If neither the chair nor co-chair of the Advisory Committee is available to attend a meeting, the meeting will be rescheduled. 
Section 2.  Special meetings - Special meetings of the Advisory Committee shall be held whenever called by the chair and co-chair or within thirty days after being requested in writing by at least 20% of the voting members.  

Article V:    Credentialing of MRC Volunteers

Section 1.  Responsibility of the Advisory Committee
A.  Review of unlicensed medical professionals - The Advisory Committee is responsible for reviewing information on volunteers who wish to serve in a medical role but who are not currently licensed.  The Advisory Committee will, based upon the information provided by the Volunteer Coordinator, choose to place that volunteer in a medical or non-medical role.   
B.  Appeals - The Advisory Committee will also serve as the final judgment on appeals made by applicants who have been denied placement or dismissed from volunteer service.  
C.  Confidentiality - The Advisory Committee will keep all personal information regarding volunteers confidential according to the confidentiality policy of  District 1-2 Health Services

Section 2.  Responsibility of the Volunteer Coordinator
A.  Credentialing/Screening - The Volunteer Coordinator will be responsible for screening all volunteers using methods set forth in the risk management grid
B.  Review by Advisory Committee - Non-licensed medical professionals are subject to further review by the Advisory Committee based on information provided by the Volunteer Coordinator.  This information includes, but is not limited to:  employment history, educational history, criminal background, and information provided by references.  

Article VI: Bylaws and Amendments

Section 1.  These by-laws will not be altered, amended, or repealed except at a regular meeting of the Advisory Committee, and then only provided that the alteration, amendment or repeal shall have been proposed at the previous regular meeting and all Advisory Committee members have been notified of the proposed changes in writing.    Notifications will be made no less than ten days prior to the date of the regular meeting at which the proposed changes will be brought to a vote.
Section 2.  A two-thirds vote of a quorum of the Advisory Committee is required to approve the proposed bylaws changes.

Section 3.  Any proposed change voted on and rejected will be tabled for a period of 60 days.
Section 4.  The bylaws of the Medical Reserve Corps of Tooele County  Advisory Committee shall become effective as adopted by a two-thirds majority vote of the committee on __________