By-laws of the Tooele County Medical Reserve Corps Advisory
Article I: Name
Section 1. The name of this organization shall be the Tooele
County Medical Reserve Corps Advisory Committee
Section 2. The purpose of this organization is to advise the Tooele
County Medical Reserve Corps.
Article II: Membership
Section 1. The Advisory Committee will be made up of voting members
and liaison members.
A. The number of voting members will be limited to not more
- Voting members will represent community organizations and agencies
including, but not limited to:
3. Hospital Administration
8. Local Government
10. MRC Unit Volunteers
11. Public Health
12. General Public
C. Liaison members will represent agencies with which the
MRC Unit cooperates, collaborates or partners. These members will
function in an advisory role and will not have voting rights.
Section 2. New members are selected by the Advisory Committee
and approved by a vote of a majority of a quorum.
Section 3. Members are strongly encouraged to attend all meetings. If
a member cannot attend a meeting, he/she is to notify the Volunteer Coordinator
or the BT Program
Associate before the meeting, and may send an alternate from his/her
Section 4. A quorum consists of a simple majority of the elected
members of the Advisory
Committee. No question can be decided unless a quorum is
Article III: Officers and Committees
Section 1. Officers
- Chair (elected)- The chair shall preside at all meetings of the advisory
committee, shall appoint all committee chairpersons and determine their
duties and perform all other required duties. The chair has the
authority to enforce the By-laws
- Co-chair (elected)- The co-chair shall perform the duties of the
chair in the event of the absence of the chair, and shall perform any
and all other duties required. Should
the chair be unable to perform the duties of that office, the co-chair
shall act as chair until an election can be held to fill the office of
chair, or until the chair can resume the duties of the office.
- Volunteer Coordinator (non-elected) - the Volunteer Coordinator is
a member of the staff of District 1-2 Health Services and a liaison
member of the Advisory Committee. The Volunteer Coordinator will prepare the initial
agenda for regular meetings, keep the minutes of all meetings, attend
to the correspondence, and be responsible for the notification of the
members of all meetings, events and activities. The Volunteer
Coordinator will also serve as the liaison between the Advisory Committee
and the Office of the Surgeon General.
Section 2. Service of Officers
- Election of officers - officers will be nominated by members of the
Advisory Committee and elected by a majority of a quorum vote at the
first regular meeting of the calendar year and shall hold office for
a term of one full year or until their successors are elected. Officers shall assume their
duties at the first regular meeting of the calendar year. Any vacancy
during the year shall be filled by a special election to be held at the
next regular meeting following the vacancy.
- Removal from office - any elected officer may be removed from
office for failure to perform the duties of said office. Removal
shall require a majority vote of a quorum of the Board of Directors.
- Term of office - the terms of office for elected officials are for
one full calendar year unless otherwise modified by the Advisory Committee
- Eligible participants - any regular voting member of the Advisory
Committee shall be eligible for an elected position.
Section 3. Committees
1. Organization - the voting members of the Advisory Committee
may establish Standing Committees to assist in the discharge of its responsibilities
a. The chair of a standing committee will call meetings as
often as is required to conduct the business of the committee. Special
meetings will be called if requested by two or more committee members.
b. Standing committees shall report as necessary to the Advisory
Committee regarding their activities and actions
c. A quorum of the standing committee will consist of a simple
majority of the voting membership of the standing committee
- Special Committees - the voting members of the Advisory Committee
may establish special committees as needed. These committees
will be disestablished when the work is complete.
Article IV: General and special meetings
Section 1. General meetings - General meetings will be held
at least bi-monthly at an agreed-upon time, date, and location. If
neither the chair nor co-chair of the Advisory Committee is available
to attend a meeting, the meeting will be rescheduled.
Section 2. Special meetings - Special meetings of the Advisory
Committee shall be held whenever called by the chair and co-chair or
within thirty days after being requested in writing by at least 20% of
the voting members.
Article V: Credentialing of MRC Volunteers
Section 1. Responsibility of the Advisory Committee
A. Review of unlicensed medical professionals - The Advisory
Committee is responsible for reviewing information on volunteers who
wish to serve in a medical role but who are not currently licensed. The
Advisory Committee will, based upon the information provided by the Volunteer
Coordinator, choose to place that volunteer in a medical or non-medical
B. Appeals - The Advisory Committee will also serve as the
final judgment on appeals made by applicants who have been denied placement
or dismissed from volunteer service.
C. Confidentiality - The Advisory Committee will keep all
personal information regarding volunteers confidential according to the
confidentiality policy of District 1-2 Health Services
Section 2. Responsibility of the Volunteer Coordinator
A. Credentialing/Screening - The Volunteer Coordinator will
be responsible for screening all volunteers using methods set forth in
the risk management grid
B. Review by Advisory Committee - Non-licensed medical professionals
are subject to further review by the Advisory Committee based on information
provided by the Volunteer Coordinator. This information includes,
but is not limited to: employment history, educational history,
criminal background, and information provided by references.
Article VI: Bylaws and Amendments
Section 1. These by-laws will not be altered, amended, or
repealed except at a regular meeting of the Advisory Committee, and then
only provided that the alteration, amendment or repeal shall have been
proposed at the previous regular meeting and all Advisory Committee members
have been notified of the proposed changes in writing. Notifications
will be made no less than ten days prior to the date of the regular meeting
at which the proposed changes will be brought to a vote.
Section 2. A two-thirds vote of a quorum of the Advisory Committee
is required to approve the proposed bylaws changes.
Section 3. Any proposed change voted on and rejected will be tabled
for a period of 60 days.
Section 4. The bylaws of the Medical Reserve Corps of Tooele
County Advisory Committee shall become effective as adopted by
a two-thirds majority vote of the committee on __________